Careers

We are seeking a Finance & Operations Technology Manager to join our growing team. This role is primarily focused on improving how our firm operates—designing smarter systems, implementing automations and technology- and AI-driven workflows, and scaling our administrative and billing infrastructure.

In addition to leading technology implementation efforts, this person will serve as a backup to our billing and financial operations, helping ensure continuity and supporting core finance and business functions as needed.

This is a unique opportunity for someone who enjoys both building efficient systems and understanding the financial engine of a law firm.
Primary Responsibilities

• Design, test, and implement technology-driven (including AI-driven) workflows across billing, collections, reporting, and administrative operations
• Identify and automate repetitive processes (e.g., invoicing, accounts receivable tracking, expense categorization, reporting)
• Evaluate, select, and implement legal tech and financial tools
• Build and document internal systems, templates, and workflows to improve consistency and scalability
• Develop dashboards and reporting tools to provide actionable business insights
• Act as a bridge between operations, finance, and technology to translate business needs into practical solutions
• Continuously research and recommend tools to improve efficiency, accuracy, and firm performance

Additional Responsibilities (Backup Billing & Finance Support)
Additional responsibilities include serving as backup to the firm’s primary billing function, covering the following areas:

• Client billing—including performing the monthly client billing cycle, generating timely invoices that meet client billing requirements, and reviewing and improving the firm’s overall billing structure
• Accounts payable—including daily tracking and weekly reporting, as well as managing billable costs
• Vendor management—including tracking vendor contracts and payment cycles, negotiating renewals, and identifying, negotiating with, and onboarding new vendors
• Serving as the liaison between Biospark team members and vendors on ad hoc requests or client/vendor finance inquiries

About You
We are open to candidates who are eager to grow into this role. Biospark’s ideal candidate is detail-oriented, analytically strong, technologically savvy, and willing to wear multiple hats in a small, entrepreneurial environment.

You ideally have:

• A bachelor’s degree in accounting, finance, information systems, business administration, or a related field
• Two to five years of relevant experience in billing, accounting, budgeting, finance, cost accounting, or cost control, with at least two of those years in a law firm or professional services environment
• Excellent computer skills, including experience with accounting software, Microsoft Office Suite, QuickBooks Online, and accounts payable automation; experience with Clio is a plus
• Knowledge of (or a strong interest in learning and implementing) bookkeeping and accounting best practices
• Demonstrated success implementing process automation, AI tools, or legal technology solutions (e.g., practice management systems, billing software, dashboard tools)
• Familiarity with prompt engineering or working with LLM-based tools in a business context
• Experience building financial dashboards or reports
• A drive to improve processes and increase efficiency through technology (automations, AI tools)
• Ability to analyze workflows, recommend practical improvements, and manage their orderly deployment
• Excellent written communication and documentation skills, with the ability to build systems others can follow
• Prior experience in a small firm or startup environment with a broad scope of responsibilities
• Great attention to detail
• Strong interpersonal skills and the ability to work well with firm leaders, team members, outside consultants, and vendors
• A solid understanding of data security and privacy principles, with the judgment to balance efficiency and automation against the protection of firm and client confidential information

Why Join Us
You would be working in a supportive, small-firm environment that is rapidly expanding. This is a fantastic opportunity to help build a better business, have a voice, influence and improve processes, and be part of a team where everyone knows each other.

Biospark’s team is mostly remote, and we welcome applicants from anywhere in the United States. While we envision this as a full-time role, we would consider a stellar candidate willing to commit at least 25 flexible hours per week.
How to Apply
Join our growing practice! To be considered for this role, please submit your resume, a cover letter (including a description of where you would like to be in your career in the next three to five years), and your compensation preferences to sjm@biospark-ip.com.

Biospark is always looking for talented and skilled individuals who have law firm experience and want to take control of their own careers in any area of law firm practice and operation! Whether your skillset is in providing legal services, patent practice management, accounting, finance, or operations, we welcome the driven, dedicated, personable, and professional individual to Biospark, while offering true work-life balance. Help us create a team culture where everyone can thrive and you can have a hand in building not only the firm, but also your own career.

Curious? Please submit resume, cover letter (including a vision of your role and where you would like to see yourself career-wise in the next 3-5 years), salary preferences, and, for patent practitioners, desired billable hour targets and writing samples to sjm@biospark-ip.com.